BSBADM504 - Plan and Implement Administrative Systems - Implementing an Administrative System Case Study - Management Assignment Help

Assignment Task

Questions Part 1:
Part 1 - Planning for a new or modified administrative system

1. Describe 3 separate administrative systems in a clothing manufacturing business, their main purpose/functions, and the other departments they would interact with.
2. If you were asked to lead a project team to upgrade an administrative system in your workplace, what methods would you use to identify and collect information on any modifications needed for an administrative system?
3. a. What is a stakeholder?

b. Explain the difference between internal and external stakeholders

c. Identify 3 internal, and 3 external stakeholders in this workplace – either individuals or groups.

4. Using dot points, write a list of 3 ‘big picture’ concerns that your managers may have when planning modifications to an administrative system.
5. a. Briefly describe why an organisation would allocate a clearly defined budget to an administrative upgrade project.

b. Why would a budget have an additional allowance of “+10%” ?

6. a. Briefly describe what a quotation is.

b. Why is it necessary to obtain quotations from a range of suppliers?

7. What types of information could be included in a purchasing policy?  Write a list of 5 dot points.

8. Why could it be dangerous to choose a supplier based on ‘word of mouth’ or personal recommendations from friends, family or employees?

9. a. Why would you develop selection criteria when deciding on a supplier?

b. What is a supplier selection criteria table, and how does it help with the selection process?

c. What does it mean to ‘weight’ some of the selection criteria when choosing potential suppliers?

10. How would you ensure that the equipment / systems you are considering are suitable for your workplace requirements?

Part 2 -

1. What does implementation mean when upgrading an administrative system?
   Provide a broad view of this process in a small – medium sized business.
2. Give 3 reasons why it is important to encourage staff participation when implementing a new system.
3. a.   When installing a new payroll system, why is it important to have clearly defined stages in the implementation process.

b.   Identify 3 strategies that must be used when implementing a new payroll system.

4. When implementing a new payroll system, why would Privacy Laws need to be discussed with staff and contractors?
5. Who would be the best person/people to develop procedures for using the new payroll system? Give reasons for your answer.
6. How would you tell staff about how to use the new payroll system? Give reasons for your answer.
7. If you have very experienced payroll staff, would it still be necessary to give them training in the new payroll system?  Why/why not?
8. For the new payroll system, describe the benefits of:
   1. appointing mentors, and
   2. writing a training manual.
9. What is a contingency and why is it necessary?

10. Write a short dot point list of contingency plans you would put in place when implementing a new payroll system to minimise the impact on users

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