EM4055 - Vehicles Tracking Project Management

Assignment Task

Assignment Brief

The course assignment is to prepare a project plan for the purchase, installation and validation testing of a remote vehicle tracking system for a REC logistics company.

Background

Connect-W is a growing transport and logistics company. The vehicle fleet consists of 42 semi-trailer tractor units, fitted with hands-free mobile radio for tractor-to-tractor and tractor-to-base voice communications and GPS navigation devices for individual unit use. Connect-W are seeking to improve operation efficiency and effectiveness using a centrally coordinated route planning system. Several commercially available systems have been evaluated and a scalable system has been chosen as the basis for a fleet wide implementation. The system selected will offer several benefits to Connect-W, including:

• Multi-drop route planning

• Driver performance assessment (linked to bonus)

• Optimized route planning for reduced fuel consumption and improved fleet CO2

• Improved breakdown recovery tracking

• Better planning for scheduled maintenance

Project Introduction

REC has been contracted by Connect-W to perform the installation and setup of the system across their fleet of vehicles. This includes final system specification, purchasing of the equipment, system trials, installation across 42 vehicles and training of operators. Connect-W have asked for some unique data analysis features, which will require custom coding of proprietary software for the system. REC will develop the system as a turn-key installation and hand over a full functioning system after operator training.

A technical support agreement will be in place for 30 days after hand over, to resolve any small issues or operational bugs. REC have been awarded the project and can begin working on the project from 12/2023. The project should be handed over to Connect-W’s (launch) no later than 12/2024. If project activities extend beyond this date, REC will pay a project penalty of 2% of project value for each working days delay...

Tasks

The Project Plan From the information provided above, organize, and define the project details with Gantt chart timing plan, showing activity duration and relationships. Resources and costs are to be applied to each task. The plan is to be checked for viability for timing, cost and resource utilization i.e., ensure that there are sufficient resources available for each task, when required (no resource over allocation).

1. Construct a Work Breakdown Structure (WBS) that defines the major tasks to be completed, the precedent order of tasks and the appropriate ‘likely’ duration, based on the formula:

t_e = (a+4m+b)/6

Where,

• t_e = Weighted expected time duration

• a = Optimistic time

• b = pessimistic time

• m = Most likely time

Make reasonable assumptions based on the information provided, stating your rationale for calculations and assumptions.

2. Define the relationship of the task to each other (dependencies). Draw arrows between dependant tasks, showing relationships. Be careful to appropriately constrain tasks by linking to achieve timing relationships, but do not over constrain, as this will lead to issues with resource levelling. Be careful not to have ‘hanging’ tasks that are not related to others, as these will need to be manually adjusted when changes to the plan are made, such as resource levelling.

3. Assign resources to each task, based on the information provided, including human resource, materials, expenses, facilities etc.

4. Find the project Critical Path and highlight this on your Gantt chart.

5. Assess the plan for resource overloads (over allocation). Resolve any resource overload issues, noting what these were and how you addressed them. 6

6. Resolve timing issues by suitable means, potentially including rescheduling, reducing task duration, accepting risk or overtime working etc. Justify your choices, as appropriate. Note the imposition of any late penalties.

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